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Ten Six Consulting

Project and Earned Value Management, Primavera P6 & Deltek Cobra & Acumen Services

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EVMS RFP Support

EVMS RFP Support

Win more bids with a professional approach to showcasing your ability to meet EVM requirements

RFP responses are time-consuming enough without having to worry about whether your EVMS response meets the brief. Let us take the uncertainty out of the EVMS piece of your bid, leaving you time to focus on the technical and commercial aspects that make your company unique.

Most government contracts above a certain dollar threshold will require an Earned Value Management System (EVMS). The Request for Proposal (RFP) will require you to respond with information about your EVMS.

So how can you showcase your commitment to using an EVMS in the most concise and appropriate way, demonstrating how you will meet the requirements? Your response depends on:

  • Which government entity you are responding to
  • The dollar threshold for the contract
  • How many of the EIA-748 criteria are required
  • Whether or not you need an EVMS already in place
  • The level of contract risk.

Whatever your current situation, the right response to the RFP makes the difference between winning the contract or not. We can help you make the right first impression.

How Ten Six can help with EVMS RFP support

Ten Six can help you satisfy the EVMS part of your RFP response by preparing the EVM System Description document and your EVMS Implementation Plan.

Our EVMS RFP support covers all aspects of the EVMS contract requirements, including:

  • The approach you are going to take to successfully implement the system (if it is not yet in place)
  • Demonstrating how you are going to manage the project
  • Explaining how you will track progress
  • Highlighting the required reports and how these will be produced.

Our highly skilled team has helped major defense contractors, biotech and technology companies put together winning proposals along with a clear plan to successfully implement an EVMS. We don’t just help tick a box on the paperwork; after we’re finished, you will also have a clear view of what is involved in implementing your EVMS (and we can help with that too).

EVMS RFP Support

Benefits of EVMS Proposal Support

1. No more guessing

You’ll know exactly what to say in your government RFS response because we’ve helped many organizations prepare (and win) bids and we know what language will best evidence how EVMS will work for you.

2. Win more work

Increase the chances of landing the contract by making sure your response stands out from the crowd with professional and comprehensive statements.

3. Save time

You’ll get RFP responses prepared more quickly with our proven process, so you can increase the number of jobs you can pitch for.

4. Meet compliance requirements

You’ll be confident knowing your response meets all the relevant compliance requirements.

5. Prepare for implementation

Get ready for what comes next. When you win the bid, you’ll be fully prepared to implement a compliant system because you’ll know exactly what is required.

Understanding EVMS Contract Requirements

Companies that are interested in bidding on government contracts are finding stipulations for Earned Value Management reporting becoming commonplace. Organizations often believe that buying an earned value software tool will satisfy these requirements; however, this is not the case.

A compliant Earned Value Management System is not a tool or set of tools, but a complete and disciplined system of project performance measurement. Software tools play an important part, but are by no means the only thing to consider. A software tool alone, however good it is, will not make your organization compliant. The best system – including people, tools and processes – will meet your compliance requirements and also make it possible for you to manage project performance like never before.

The EIA-748 guidelines require an integrated EVM methodology that includes people, tools, and processes. In addition, all project stakeholders must demonstrate a deep commitment, knowledge and understanding of the entire system and prove that the system is in compliance throughout the project lifecycle.

Based on the contract value, requirements differ depending on whether you are responding to a DoD RFP or a federal agency RFP. The federal agencies themselves also have different dollar thresholds. Some agencies only require you to comply with a core number of EIA-748 criteria as opposed to the full 32.

All of these variables: which government entity you are responding to, the dollar threshold, how much of the EIA-748 criteria will be required, whether or not you need an EVMS in place already and contract risk determine how you should respond to the EVMS part of the RFP. For example:

  • If the dollar value is low enough, you may be able to respond with a plan demonstrating how you are going to implement an EVMS and satisfy the contract requirements. If you win the contract, you will be under pressure to successfully implement your EVMS system at a time when your resources will be focused on meeting your contract obligations.
  • If the dollar threshold is higher, you will be required to have an EVMS system in place already. In some cases, above a certain contract price, your EVMS system will require validation. This is a rigorous review of your complete implementation, involving staff interviews, process reviews and demonstration of tool integration.

The table below shows some of the differing requirements by federal department:

AGENCYTHRESHOLDSEVM REQUIREMENTSIBR
Commerce> or = $25MRqd. on IT contracts
Defense> or = $20M

< $20M


> or = $100M
Rqd. on cost or incentive contracts
May be rqd. on cost or incentive contracts if high risk
Validation rqd. on cost or incentive contracts
Within 180 days after contract award, exercise of options, and major modifications
Energy> or = $20M
> $50M
Compliance Rqd.
Validation Rqd.
FAA
(also see DOT)
> or = $10MAll contractsWithin 90-180 days after contract award or program baseline is established
Health & Human Services> or = $10M
> or = $25M
Compliance Rqd.
Validation Rqd.
Within 90 days after contract award. May conduct pre-award IBR
Homeland Security$5M-$20M
> or = $20M
> or = $50M
Discretionary
Compliance Rqd.
Validation Rqd.
Housing and Urban Dev.> or = $5MRqd. on major IT contracts
Intelligence CommunityFollows DoD requirementsFollows DoD requirements
Interior> or = $20MAll contractsAll contracts
NASA> or = $20M
> or = $100M
Compliance Rqd.
Validation Rqd.
Transportation> or = $20M
> $8M - <$20M
< $8M
Tier I 32 guidelines
Tier II 26 guidelines
Tier III 21 guidelines
Tier I and II

As needed for Tier III
Veterans Affairs> or = $20M
> or = $50M
Compliance rqd.
Validation rqd.
Note: The table above is a guide and may be changed at any time. You should check with the specific agency regarding current thresholds, EVM requirements and other contractual stipulations.

 

Ready to improve your RFP responses?

Call us today if you are responding to an RFP that has an EVMS requirement. Use our EVMS RFP support service to save you time, reduce your risk and help you win! Call us now (703) 910-2600.

EVMS RFP Support

FAQ

The RFP says our project has to comply with EIA-748. We don’t know what that is!

Don’t worry. We do! And we help lots of companies like yours interpret and meet those requirements. We can help you plan what you would have to do in order to comply, and then document that concisely in your RFP response.

The RFP says our organization must have an EVM certification. Can you help?

Yes! We can work with your team to establish what needs to be done to get the EVM certification. Then we can train your team on how to use their EVMS and respond during the audit to show that you are competent and confident about managing project performance. Our EVM proposal development service will ensure you can put those plans into your RFP response.

We have an EVMS but how do we write about it in the RFP response so that the agency understands what we can deliver for them?

We have supported companies writing the EVM System Description part of their proposal plenty of times, and we can give you concrete guidance on what to say. Our EVMS RFP support experts will make sure that you provide a compliant response.

How long will it take to prepare an RFP response for the EVM requirements?

We know that you need to turn around your proposals as quickly as possible. We pride ourselves on having a responsive team that works alongside your own staff to complete the analysis and provide the information you need. You can focus on the solution aspects of the proposal and your unique value proposition for the client, while we make sure you meet all the compliance requirements.

EVMS RFP Support

Excellent delivery and great team! We also appreciate the supplemental information Ten Six was able to provide (Report Developer’s field manual).
Jim AutreyUCOR - Oak Ridge, TN
This was an excellent class with an excellent instructor who not only showed how the system worked, but also was able to provide real world examples, which was extremely helpful. I can only say that this was one of the best training classes I have ever taken and it feels so good to walk away truly understanding the material! I look forward to using Ten Six in the future for any additional consulting and training needs my organization may have. Thanks for a terrific training class!
Loretta ChanceL3
Ten Six did an excellent job tailoring this private the training session to our team’s abilities and needs. The training was very worthwhile and necessary for our team of Project Managers to make the move from P3 to Primavera P6. Ten Six’s comprehensive migration support made the whole process very efficient and smooth!
Richard F. Fiore, Jr.Leonard S. Fiore, Inc.
Great class. The instructor going “off book” was interesting and very useful. We continue to use Ten Six and I would definitely recommend them!
Michelle KomadaISR Systems
Ian was very helpful and did a great job of tailoring his approach to meet our situation and needs. He was a great resource in helping us with our approach to implementing Primavera P6 for our project. Great course and follow-on consulting support!
David BementNorthrop Grumman
The Ten Six team are our ‘Go To’ for any Primavera P6 related implementation services, support and training. We’re impressed with their expertise, professionalism and responsiveness. Ten Six is very easy to work with.
Jimmy BadnerSkanska
Ten Six has been a great help in assisting us in completing our EVMS procedures and helping to train and prepare the team for a future contract award. We have greatly appreciated your teams help over the past months and will continue to look to leverage your assistance in the future. Thanks again.
Eric JonesonOshkosh Corporation

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Copyright © 2022 · Ten Six Consulting, LLC · 703.910.2600

  • Training Classes
    ▼
    • Primavera P6 Training
    • Deltek Training
    • Earned Value Management Training
    • Project Management Training
    • Customized Video Training
    • Open Training Class Dates
  • Scheduling Services
  • Earned Value Mgmt. Services
    ▲
    • Consulting
      ▲
      • RFP Support
      • Your EVM System
      • Certification
      • Data Analysis and Reporting
      • Post Contract Support
      • Staff Augmentation
      • WBS Guidelines for Government Acquisition Programs (MIL-STD 881D)
  • Tools
    ▼
    • Primavera P6
      ▼
      • Knowledge Transfer, Mentoring and Coaching
      • BI Publisher Services
    • Primavera Unifier
    • Deltek Cobra
      ▼
      • Knowledge Transfer, Coaching and Mentoring
      • Staff Augmentation
    • Microsoft Project to Primavera P6 Conversion Services
    • Microsoft Project
      ▼
      • Building an Integrated Master Schedule (IMS)
      • Integrating Microsoft Project with Deltek Cobra
      • Migrating From Microsoft Project To Oracle Primavera P6
  • Blog
    ▼
    • Deltek Acumen
    • Deltek Cobra
    • Earned Value Mgmt
    • Microsoft Project
    • PMO
    • Primavera P6
    • Project Management
    • Risk Management
  • Contact Us