Win more bids with a professional approach to showcasing your ability to meet EVM requirements
RFP responses are time-consuming enough without having to worry about whether your EVMS response meets the brief. Let us take the uncertainty out of the EVMS piece of your bid, leaving you time to focus on the technical and commercial aspects that make your company unique.
Most government contracts above a certain dollar threshold will require an Earned Value Management System (EVMS). The Request for Proposal (RFP) will require you to respond with information about your EVMS.
So how can you showcase your commitment to using an EVMS in the most concise and appropriate way, demonstrating how you will meet the requirements? Your response depends on:
- Which government entity you are responding to
- The dollar threshold for the contract
- How many of the EIA-748 criteria are required
- Whether or not you need an EVMS already in place
- The level of contract risk.
Whatever your current situation, the right response to the RFP makes the difference between winning the contract or not. We can help you make the right first impression.
How Ten Six can help with EVMS RFP support
Ten Six can help you satisfy the EVMS part of your RFP response by preparing the EVM System Description document and your EVMS Implementation Plan.
Our EVMS RFP support covers all aspects of the EVMS contract requirements, including:
- The approach you are going to take to successfully implement the system (if it is not yet in place)
- Demonstrating how you are going to manage the project
- Explaining how you will track progress
- Highlighting the required reports and how these will be produced.
Our highly skilled team has helped major defense contractors, biotech and technology companies put together winning proposals along with a clear plan to successfully implement an EVMS. We don’t just help tick a box on the paperwork; after we’re finished, you will also have a clear view of what is involved in implementing your EVMS (and we can help with that too).
Benefits of EVMS Proposal Support
1. No more guessing
You’ll know exactly what to say in your government RFS response because we’ve helped many organizations prepare (and win) bids and we know what language will best evidence how EVMS will work for you.
2. Win more work
Increase the chances of landing the contract by making sure your response stands out from the crowd with professional and comprehensive statements.
3. Save time
You’ll get RFP responses prepared more quickly with our proven process, so you can increase the number of jobs you can pitch for.
4. Meet compliance requirements
You’ll be confident knowing your response meets all the relevant compliance requirements.
5. Prepare for implementation
Get ready for what comes next. When you win the bid, you’ll be fully prepared to implement a compliant system because you’ll know exactly what is required.
Understanding EVMS Contract Requirements
Companies that are interested in bidding on government contracts are finding stipulations for Earned Value Management reporting becoming commonplace. Organizations often believe that buying an earned value software tool will satisfy these requirements; however, this is not the case.
A compliant Earned Value Management System is not a tool or set of tools, but a complete and disciplined system of project performance measurement. Software tools play an important part, but are by no means the only thing to consider. A software tool alone, however good it is, will not make your organization compliant. The best system – including people, tools and processes – will meet your compliance requirements and also make it possible for you to manage project performance like never before.
The EIA-748 guidelines require an integrated EVM methodology that includes people, tools, and processes. In addition, all project stakeholders must demonstrate a deep commitment, knowledge and understanding of the entire system and prove that the system is in compliance throughout the project lifecycle.
Based on the contract value, requirements differ depending on whether you are responding to a DoD RFP or a federal agency RFP. The federal agencies themselves also have different dollar thresholds. Some agencies only require you to comply with a core number of EIA-748 criteria as opposed to the full 32.
All of these variables: which government entity you are responding to, the dollar threshold, how much of the EIA-748 criteria will be required, whether or not you need an EVMS in place already and contract risk determine how you should respond to the EVMS part of the RFP. For example:
- If the dollar value is low enough, you may be able to respond with a plan demonstrating how you are going to implement an EVMS and satisfy the contract requirements. If you win the contract, you will be under pressure to successfully implement your EVMS system at a time when your resources will be focused on meeting your contract obligations.
- If the dollar threshold is higher, you will be required to have an EVMS system in place already. In some cases, above a certain contract price, your EVMS system will require validation. This is a rigorous review of your complete implementation, involving staff interviews, process reviews and demonstration of tool integration.
The table below shows some of the differing requirements by federal department:
| AGENCY | THRESHOLDS | EVM REQUIREMENTS | IBR |
|---|---|---|---|
| Commerce | > or = $25M | Rqd. on IT contracts | |
| Defense | > or = $20M < $20M > or = $100M | Rqd. on cost or incentive contracts May be rqd. on cost or incentive contracts if high risk Validation rqd. on cost or incentive contracts | Within 180 days after contract award, exercise of options, and major modifications |
| Energy | > or = $20M > $50M | Compliance Rqd. Validation Rqd. | |
| FAA (also see DOT) | > or = $10M | All contracts | Within 90-180 days after contract award or program baseline is established |
| Health & Human Services | > or = $10M > or = $25M | Compliance Rqd. Validation Rqd. | Within 90 days after contract award. May conduct pre-award IBR |
| Homeland Security | $5M-$20M > or = $20M > or = $50M | Discretionary Compliance Rqd. Validation Rqd. | |
| Housing and Urban Dev. | > or = $5M | Rqd. on major IT contracts | |
| Intelligence Community | Follows DoD requirements | Follows DoD requirements | |
| Interior | > or = $20M | All contracts | All contracts |
| NASA | > or = $20M > or = $100M | Compliance Rqd. Validation Rqd. | |
| Transportation | > or = $20M > $8M - <$20M < $8M | Tier I 32 guidelines Tier II 26 guidelines Tier III 21 guidelines | Tier I and II As needed for Tier III |
| Veterans Affairs | > or = $20M > or = $50M | Compliance rqd. Validation rqd. |
Note: The table above is a guide and may be changed at any time. You should check with the specific agency regarding current thresholds, EVM requirements and other contractual stipulations.
Ready to improve your RFP responses?
Call us today if you are responding to an RFP that has an EVMS requirement. Use our EVMS RFP support service to save you time, reduce your risk and help you win! Call us now (703) 910-2600.
FAQ
The RFP says our project has to comply with EIA-748. We don’t know what that is!
Don’t worry. We do! And we help lots of companies like yours interpret and meet those requirements. We can help you plan what you would have to do in order to comply, and then document that concisely in your RFP response.
The RFP says our organization must have an EVM certification. Can you help?
Yes! We can work with your team to establish what needs to be done to get the EVM certification. Then we can train your team on how to use their EVMS and respond during the audit to show that you are competent and confident about managing project performance. Our EVM proposal development service will ensure you can put those plans into your RFP response.
We have an EVMS but how do we write about it in the RFP response so that the agency understands what we can deliver for them?
We have supported companies writing the EVM System Description part of their proposal plenty of times, and we can give you concrete guidance on what to say. Our EVMS RFP support experts will make sure that you provide a compliant response.
How long will it take to prepare an RFP response for the EVM requirements?
We know that you need to turn around your proposals as quickly as possible. We pride ourselves on having a responsive team that works alongside your own staff to complete the analysis and provide the information you need. You can focus on the solution aspects of the proposal and your unique value proposition for the client, while we make sure you meet all the compliance requirements.