The Association for the Advancement of Cost Engineering (AACE) International is holding their annual AACE International Conference and Expo in San Diego, California on June 24-27 at the Manchester Grand Hyatt. With an excess of 1500 people expected at the AACE International Conference event has over 100 hours of tracks to offer delegates over a three-day period.
The format of this year’s AACE International Conference and Expo will be Keynote Speakers, Technical Tracks, Exhibiting Hall and Networking.
Michael Brenner is CEO of Marketing Insider Group. As a globally recognized keynote speaker, The Huffington Post and a top CMO Influencer by Forbes named Michael a Top Business Speaker in 2017. Michael will offer a keynote ‘Recognizing a Gap’. Whether you need inspiration to change your culture or you need to build successful marketing programs inside the realities of your business. Michael will discuss the challenges, politics, budget constraints, which teams face in order to show real results.
Allan W. Brown is Vice President of Boeing Avionics. Allan has received several National Security Program awards, as well as several technical and management honors. Allan has just overseen the creation of a new unit to develop and build aircraft avionics systems, expanding its strategy of insourcing key technology to cut costs. The new Boeing’s Avionics Unit will expand the aerospace company’s offering of electronic systems, focusing on areas such as navigation and flight controls for future commercial and military jets. Allan will share his insights on ‘Engineering Test and Technology’.
Tracks, Tracks, Tracks
With over 100 hours of tracks to choose from, AACE International Conference has divided them into different categories, Cost and Schedule Control, Decision and Risk Management, Earned Value Management, Planning and Scheduling and Project Management. We’ve looked at a sample from each category.
Cost and Schedule Control
Evaluating and Implementing an Automated EVMS – Charles D. Blankenhiller, Lead Scheduler for American Electric Power (AEP) will share his insights on how AEP investigated and evaluated various options for providing a system that was capable of tracking thousands of activities, whilst providing a consistent reporting package. Charles will review the process and evaluation that AEP felt was needed for a successful system which when implemented could support the needs of its customers.
Project Controls: Risk Based- Best Value Approach -Lance Stephenson, Director of Operations – AECOM and Richard (Rich) Plumery, Vice President, Project Delivery and controls at AECOM, will both provide the methodology for the risk based, best value approach to project controls with a scalable approach required for the successful completion of many types of projects. Using a methodology, which defines three specific models, Lance and Rich will explain how organizations can ensure a risk based – best value approach that will allow them to manage their portfolio of projects by being selective in their oversight and governance based on risks and criticality, versus the typical standard approach.
Dashboards-Projects at a Glance – James Fischer, Projects Controls Specialist at QPS Engineering will offer his insights on data visualization and how to bring sources of data into a dashboard form of meaningful reporting. James will review graphing, icons, raw data or a combination of tools. By graphically representing project data by dashboard, stakeholders rapidly find and interpret information regarding a project’s health. Time isn’t wasted reviewing items that are within tolerance and focus is placed on problem areas or other projects, which need attention.
Decision and Risk Management
Best Practice In Risk Communication – Chris Caddell, Senior Vice President of Turner and Townsend. Chris is also on the board of Directors for AACE and Stacey Denee, Risk Manager at Project Time & Cost, will both review AACE’s 4-step Project Risk Management, Total Cost Management Framework. Chris and Stacey will give their insights into the fourth step controlling risks and how lack of adequate communication can lead to unsuccessful risk management over the course of a project. Chris and Stacey will offer tips on how to a project team needs to plan and provide communication through each stage of a project lifecycle.
P3 Projects- What, Why & How Is Risk Allocated – Jim Zack, Executive Director of Navigant and Peter Badala, Managing Director of Navigant, will offer their insights on Risk assessment, management and allocation on typical P3 projects. Jim and Peter will identify what a P3 project is, how they may be structured and why project owners employ the P3 project delivery method including the perceived benefits and potential risks. Jim and Peter will also discuss how some risk allocation clauses may seem inappropriate in P3 projects and may ultimately lead to project failure if they are left in the P3 agreement.
Journey –Map to a more Mature Schedule Risk Analysis Process – Dr. David Hulett is well known as a leader in the Project Management Institute (PMI) for project risk management and scheduling standards, including the risk management chapter. David is the author of ‘Practical Schedule Risk Analysis’ and ‘Integrated Cost-Schedule Analysis’. David is also CEO of Hulett and Associates. David will share his insights on advancing an organization’s maturity level of Schedule Risk Analysis (SRA). David will review the six steps of greater SRA maturity.
- Unaware of Schedule Risk Issues
- Risk Awareness Maturity
- Qualitative Risk Analysis Maturity
- Basic Quantitative Schedule Risk Analysis Maturity
- Modern Quantitative Schedule Risk Analysis Maturity
- Advanced Integrated Cost-Schedule Risk Analysis (ICSRA) Maturity
David will describe the different maturity levels in terms of awareness, tools used, and capabilities developed.
Earned Value Management
Demystifying Earned Value Management – Scalability: Making EVM Work – Justin Sloan, EVMS lead at DXC Technology. Justin will offer his insights into EVM dispelling the myths of how EVM carries the stigma of being burdensome, expensive and labor intensive. Justin will discuss how integrated program management methodologies, like EVM, are becoming more mission critical as fixed-price contracts become the norm and clients continue to push for faster delivery at a lower cost. Justin will explain how if your organization actively reinforces and practices proper project management, you already have the necessary foundation in place to successfully implement EVM today. Justin will review the core guidelines of an effective and compliant Earned Value Management System (EVMS), discuss the intent of each guideline, and offer examples of scalable solutions for each guideline.
Integration of Earned Value Management and Activity-Based Costing in Project Control – Arash Mohsenijam, Estimator and Process Designer at Supreme Group LP. and Amin Amini, Strategy and Finance Manger at Hewlett Packard Enterprise. Arash and Amin will share their insights in Activity Based Costing (ABC) and how this data can provide valuable inputs for Earned Value Management (EVM) Arash And Amin will demonstrate an integrated framework that combines activity-level cost data with earned value analysis to calculate schedule and cost performance at the project level. This integrated approach is achieved through the infusion of the collected data with the project schedule or work breakdown structure (WBS).
Delivering Predictability through Earned Value Management on Target Price Contracts – Neal Dreisig, Cost Engineering Manager at Consumers Energy and Brennan Cagney, Director of Utilities for Administrative Controls Management Inc. Neal and Brennan will present their insights on target price contracts showing how this effective tool can produce incentives for cost reduction through innovation and productivity improvement. Using real case studies, Neal and Brennan will outline the target price contract structure, the benefits and drawbacks of this contracting strategy, and how to optimize the use of Earned Value Management to deliver cost engineering results.
Planning and Scheduling
Paper or Plastic? Microsoft Project Verses Oracle Primavera P6 – Hannah Schumacher, Scheduling Manager at Sundt Construction and Charlie Jackson, Senior Consultant at Project LifeSpan will give their insights into the selection of scheduling software. Hannah and Charlie will examine Microsoft Project Standard and Oracle Primavera P6 Professional, two of the leading scheduling tools, which they regularly use on real construction projects. Hannah and Charlie will review the features, benefits, and limitations of using the selected scheduling software, explaining the details on how these software packages may best be utilized for scheduling construction projects and programs.
Working with Layouts and Gantt Charts in Primavera P6 – Abbas Safi, Senior Scheduler at Metrolinx-Presto, will demonstrate how to create different layouts from scratch. Abbas will also demonstrate how effective filters can be used to graphically represent a set of activities for proper tracking and monitoring. Abbas will explain how a combination of layouts and filtered color-coded Gantt charts can help the stakeholder to visualize risks and issues, understanding the schedule logic with ease and without error.
Understanding the Techniques to Update a Schedule – Paul Eastwood, Harris CEO of Eastwood Harris Pty. will give his insights into three software packages which are commonly used in construction projects, Microsoft Project Asta Powerproject and Oracle Primavera P6. Paul will Outline the three techniques that may be used to update a schedule. Paul will discuss the use, advantages and disadvantages of each technique, and evaluate which of the three software packages allows and/or supports each technique.
Enhanced Evaluation of Schedule Updates – Joseph Hellenbrand, Engineer at Cost Planning and Management International and elected Director of AACE International (Delaware Section) and Brittany Myren, Construction Analyst at Capital Project Management Inc. will offer their insights on AACE International Schedule Update Review explaining that since AACE’s recommended practice, new schedule review software allows for an enhanced evaluation of revised schedule logic. Joseph and Brittany will demonstrate how to review schedule updates using Deltek Acumen Fuse. Often changes to a schedule are described in a schedule narrative where the impacts of these changes are not always clear or understood. Deltek Acumen Fuse develops graphical/tabular style reports that allow for better understanding of impacts and risk associated with changes made to schedule updates.
Improving Program Management through Integrated Master Schedule Dashboard Reporting and Schedule Analysis – Jesse Lund, Head of Blockchain Solutions for IBM’s Financial Services and Margaret Lucey, Capital Projects Manager at Deloitte will give their insights into how Integrated Master Schedule (IMS) can provide insightful and actionable information for stakeholders and integrate other project metrics such as cost and risk. Jesse and Margaret will demonstrate how by using dashboard-reporting tools to integrate schedule data you can visualize program and project progress. By using dashboard reporting and schedule analytics the likelihood of human error is reduced in the reporting process thus increasing confidence at all levels of program. The reporting tools automatically update when stakeholders provide schedule inputs to minimize the resources.
Introducing Agile Project Management – William W. Davis, Project and Portfolio Manager for NCCI will give his insights into Agile Management. William will review Agile frameworks such as Scrum and Lean explaining why they are increasingly popular in non-IT projects.
Utilization and Multiplier –Which to Use and Why? – John A. Kuprenas, Division President, Consulting for Harris & Associates and Brendon Hays, Engineering Manger at Affinipay will offer a track explaining the financial management tools used by engineering and construction firms highlighting utilization and multipler. John and Brendon will review the strength of each measure based on contract type and service offering lessons learnt from their experiences and implementation tips for new users.
Effective Change Management Strategy –Delivering to the Baseline – Fredy Salazar, Vila Project Scheduler at Fluor Corporation will offer his insights into the benefits of effective change management, in order to deliver the baseline to client expectations. Fredy will classify and review the three categories of deviations: change order (client financed), deviation (contractor financed), or rejection. Fredy will explain that changes can be classified as scope changes, execution focus, performance, resource costs, and, external conditions. By using strategic leadership, last planner, EVM, Productivity analysis and CPM-P6 Fredy will explain how with consistent evaluation by the project manager and in conjunction with the client negotiations, changes to the baseline can be incorporated. All approved changes can be reflected in the schedule, estimated costs, S-curve and project forecast.
Exhibiting Hall and Networking
Vendors will be offering hands-on demonstrations of their products as well as advice on best practices and tips and tricks. Networking is scheduled after each technical track. Networking with delegates from the same industry is invaluable friends can be made, problems solved over different issues and sharing best practices from lessons learnt.
AACE International Conference & Expo Registration Details
- Member $1,250
- Non-Member $ 1,400
- Student Member $650
We reviewed two top hotels close to Manchester Grand Hyatt, Springhill Suites by Marriott Downtown/Bayfront and The Westin Downtown-Gaslamp Quarter.
Springhill Suites by Marriott Downtown/Bayfront is a fairly new hotel, with fantastic views of the bay and city, situated 0.5miles from the Manchester Grand Hyatt. The hotel is spotlessly clean with large bedrooms; comfortable beds and the bathrooms are huge. Each room offers a microwave and fridge. The staffs are friendly and knowledgeable of the local area. The breakfast food is very good but it’s the friendliness, attention to detail, and courteousness of the breakfast staff that is outstanding. A three -night stay costs $619.03
The Westin Downtown-Gaslamp Quarter
400 West Broadway
San Diego, CA 92101
The Westin Downtown-Gaslamp Quarter is an awesome property situated 0.4 miles from the Manchester Grand Hyatt. The Gaslamp Quarter is a lively area at night with clubs bars and restaurants. The Westin has elegantly modern facilities and is set in a fun location. The rooms are clean with comfortable beds and the food is excellent. All the staffs are friendly and courteous. A three-night stay costs $612.00.
The AACE International Conference and Expo has something for everyone as it attracts many different industries from Construction to Healthcare, to Banking and IT. The way that AACE has streamed their tracks into categories and has organized industry professionals to present them, allows delegates to truly find the technical tracks, which suit their industry, whether that is Project Management or Estimating and Cost Management.
The technical program represents the best and most current tools and techniques used in industry today covering a wide range of programs and projects. The vendors in the Exhibiting hall have been carefully selected for the latest tools used across the broad spectrum of industries. Networking is an invaluable opportunity to make friends and contacts, which usually last long after this conference has finished.