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Variance Reporting in Primavera P6 Professional

You are here: Home / Primavera P6 / Variance Reporting in Primavera P6 Professional

November 12, 2013 By TheP6Pro

Variance Overview

Variance reporting in Primavera P6 requires that the project has a baseline and it is assigned as either a Project Baseline or a Primary Baseline.

Before attempting variance reporting, you should check the baseline being used for the project. To do this take a look at the information bar at the bottom of the Primavera P6 window.

Variance_001

Baselines are assigned using the Project | Assign Baselines… menu option. The resulting dialog allows existing baselines to be assigned as a Project Baseline or Primary, Secondary or Tertiary baseline.

Variance_002

With a baseline in place it is possible to report any activity that has moved away from its baseline date in the current project schedule.

Variance Reports are typically created using filters that look for values other than zero in the Variance fields available in P6.

You can see the available variance fields using the Columns dialog in P6 as shown in the following figure:

Variance_003

Variance Fields Prefix Explanation

Fields prefixed with Variance – BL Project contain variance values based upon the baseline project assigned as a Project Baseline.

Fields prefixed with Variance – BL1 contain variance values based upon the baseline assigned as the Primary Project.

Fields prefixed with Variance – BL2 and Variance – BL3 contain values based upon the secondary and tertiary baseline assignments for the project respectively.

Therefore, if you want to find out how the current project is performing compared to the Project Baseline, you would look for non-zero values in the Variance – BL Project fields.

Common Variance Filter Options

To find out which activities are no longer scheduled to start or finish on their original baseline dates according to the baseline assigned as Project Baseline, you would create the following filter using the Filter dialog:

Variance_004

If an activity has slipped from its baseline start or baseline finish date, the Variance – BL Project Start Date and Variance – BL Project Finish Date fields will contain a value other than zero and the activity will be displayed in the Gantt chart.

 Variance_005

If the Bars dialog is configured to show the Project Baseline bars, you will see the slippage visually on the schedule. You can also display the Variance – BL Project fields you’re filtering on in the activity table to see by what amount the activities vary from the baseline.

More Variance Filter Examples

Exclude Completed Activities

The following filter will show all activities that have a variance and do not have an Activity Status of Completed.

Variance_006

Only Show Activities Starting Late

In this example the filter has been changed to only show values of less than zero variance. In other words, the variance is negative which will only show activities that will start late. If the activity is starting earlier than the baseline, it will not appear in the Gantt chart using this filter.

Variance_007

Once the Gantt chart is displaying the required fields and activity data, the File | Print Preview menu option can be used to run a variance report.

Note: Filters can be saved with the named layout and will be activated whenever the layout is opened.

For more Primavera P6 articles click here

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  • About Ten Six
  • Consulting Services
    ▼
    • Project Management Services
      ▼
      • Assessments and Health Checks
      • Organizational Change Management
      • Project Governance
      • Project Management Tool Selection
      • Risk Analysis Services
      • Scheduling Services
      • Project Management Staff Augmentation
    • Project Management Office (PMO) Services
      ▼
      • PMO Pulse Check
      • PMO Implementation Planning
      • PMO Organization Change Management
      • PMO Project Manager Leadership Development
      • PMO Planning Best Practices
      • PMO Scheduling Best Practices
      • PMO Enterprise Tool Training
      • Program Manager Challenges
    • Earned Value Management Services
      ▼
      • EVMS RFP Support
      • EVMS Assessments
      • Earned Value Management Tool Selection
      • EVMS System Description and Process Development
      • Integrated Baseline Review (IBR) Preparation and Conduct
      • EVM Certification Support
      • Integrated Master Schedule (IMS) Health Check
      • Action Plan Development for Progress Assessment Reviews
      • Earned Value Data Analysis and Reporting
      • WBS Guidelines for Government Acquisition Programs
      • EVMS Staff Augmentation
    • Risk Management Services
      ▼
      • Risk Management Support and Consulting Services
      • Risk Management Maturity Assessment® (RMMA)
      • Risk Management Checkup Services (RMCS®)
      • Risk Management Training and Workshops
    • Portfolio Management Services
      ▼
      • IT Portfolio Management
      • Corporate Governance Portfolio Management
      • Product Portfolio Management
      • Public Sector Portfolio Management
      • New Product Development Portfolio Management
  • Software Services
    ▼
    • Primavera Implementation Consulting
      ▼
      • Primavera P6 Application Consulting
      • Primavera P6 Knowledge Transfer, Mentoring and Coaching
      • Primavera P6 Technical Consulting
      • Primavera P6 Integration
      • Primavera P6 BI Publisher Services
      • Primavera P6 Staff Augmentation
    • Deltek Cobra Implementation Consulting
      ▼
      • Deltek Cobra Application Consulting
      • Deltek Cobra Knowledge Transfer, Coaching and Mentoring
      • Deltek Cobra Integration
      • Deltek Cobra Staff Augmentation
      • Deltek GCS and Cognos Impromptu Services
    • Adrega PI (Project Intelligence)
      ▼
      • Adrega PI Dashboard Reports
    • Microsoft Project Implementation Services
      ▼
      • Building an Integrated Master Schedule (IMS)
      • Integrating Microsoft Project with Deltek Cobra
      • Migrating From Microsoft Project To Oracle Primavera P6
      • Microsoft Project to Primavera P6 Conversion Service
  • Training
    ▼
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  • Blog
    ▼
    • Deltek Acumen
    • Deltek Cobra
    • Earned Value Mgmt
    • Microsoft Project
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  • Clients
  • Contact Us